Hanoi introduces electronic student records in secondary education

Hanoi will use electronic student records instead of paper to manage all secondary school students in the city from the 2024-2025 school year, according to the city's Department of Education and Training.

Tran The Cuong, the department's Director, said the electronic school records would lighten the workload of teachers and create a data center that could potentially serve as a resource for hiring organizations.

Deputy Chairman of the Hanoi People's Committee Ha Minh Hai (3rd left) and delegates inaugurate electronic school records in secondary schools. Photo: VGP

"The education sector is writing a software and security system to prevent hacking. About 120 people are working to get them out as soon as possible," Cuong said.

He added that the electronic student record would be automatically locked when teachers finished their work. It would only be unlocked for revision after being confirmed by school administrators. The system would automatically keep a log of the time of revision and the information revised.

Deputy Chairman of the Hanoi People's Committee Ha Minh Hai expressed his belief that with the consensus and determination of all teachers and educational staff, electronic student records will be effectively and substantially implemented in secondary schools.

Electronic school records have been piloted in primary schools since April 2024, and the Hanoi Department of Education and Training held a hybrid conference with online and face-to-face formats to train 150 teachers involved in the pilot.

Accordingly, all primary schools in Hanoi are fully equipped with computers connected to the Internet and have staff to operate specialized education management systems and databases; 100% of teachers and staff have access to specialized education information management systems and student data.

As of July 31, about  27,500 out of more than 29,000 primary school teachers and staff have been issued digital signatures, said Director Tran The Cuong.

He said the number of electronic student records with digital signatures among the total number of primary school students reached 97.6%, making Hanoi the nation's leader in the results of implementing electronic school records at the primary level. 

Students who still don't have digital signatures are those who haven't completed their assignments, need to practice over the summer, and will complete the digital signature after more training. In addition, there are a number of students studying in international schools and students who have not yet been issued personal identification codes, so they cannot be issued digital signatures.